Accessibility allows all users, regardless of abilities or disabilities, to access information provided by the HSC. When planning new web pages or sites, accessibility should always be considered. This is especially important when utilizing PDFs, which aren’t typically accessible to those with vision impairments unless specifically designed in that way.
Questions to ask regarding PDFs
Determine whether content within the PDF is necessary based on the focus of our external sites
- If no, don’t place on our sites.
- If yes, contact contributor or original source to see if PDF is accessible and utilize it as is. If it’s not accessible, options are:
- Make the PDF into a webpage (preferred method if only a few pages; condensing content further may be necessary as well).
- Use the source document (Word or PowerPoint) that is locked from editing (preferred method if the document is lengthy).
- Make the non-accessible PDF into an accessible version using Adobe Acrobat Pro (preferred if you’d like to keep style elements of the original PDF).
- If it’s just text content, it’s generally best to move that content to a webpage.
- If it’s something that users need to print out, either make an accessible PDF or just use the original Word or PowerPoint file. (These must have proper heading structure and Alt Text.)
- If it’s a form that needs to be filled out, utilize a web form if possible. If not, make an accessible, fillable PDF form in Adobe Acrobat Pro.
- Creating Accessible Documents; Source: National Center on Disability and Access to Education (NCDAE)
- Creating Accessible PDFs; Source: Microsoft Office tutorial
For questions, contact firstname.lastname@example.org.