Those who know WHAT to say.
Any staff member or student worker who:
(a) is sufficiently computer literate
(b) has had CMS training within the past year
(c) is designated to manage, create and/or update content for their department
Some writing experience and AP style knowledge preferred.
- Attend CMS training annually.
- Maintain overall responsibility for your site(s), including content, usability and accessibility.
- Make sure content is something that would be beneficial to site visitors—is it really necessary?
- Determine if content is for internal or external use (HSC website vs. Howdy)
- Make sure information is presented in a concise manner. Is it easy for site visitors to scan?
- Run spell check, check grammar, and get approval of content BEFORE placing into the CMS.
- Make sure you do not copy and paste text directly from Word; use Notepad or Wordpad.
- Create descriptive and meaningful links.
- Select images, if appropriate, and make the proper size for the web, or consult your Webmaster for assistance; may want to use Photoshop or Photoshop Elements.
- Place copy and pictures into the CMS, applying the proper headings and “alt tags” for images.
- If some of the information can be found within our site or on another site, link to the appropriate pages.
- Use tables only for displaying data, and use appropriate table headers.
- Phase out PDFs and flipbooks. These are typically not accessible to those with disabilities.
- Provide closed captioning (recommended) or “request transcript” link (required) for all posted videos. (Transcripts must contains descriptive information such as background noise, description of activities and similar information.)
- Make sure everything is correct, then initiate the workflow by clicking SUBMIT, which sends pages along to your Approver/Publisher.
- Check webpage(s) after publishing to make sure content, links, images, tables and videos appear as you had intended.