Most PDFs are image files which are not accessible to vision impaired individuals. State institutions such as Texas A&M Health Science Center (TAMHSC) must meet accessibility requirements set forth by federal and state laws. Follow these steps if you choose to utilize information found within a PDF, or if you are a CMS approver who encounters a PDF as part of a workflow:

  1. Determine whether content is necessary based on the focus of our external sites as determined by TAMHSC Governmental and Public Affairs.
  2. If content is necessary, contact the contributor or original source to see if the PDF in question is accessible. (You may also choose to examine the PDF with JAWS  or VoiceOver screenreading softwarein order to verify for yourself. VoiceOver is available on all Macs, and  JAWS 40-minute demo versions are available through Freedom Scientific.)
  3. If the PDF is not accessible, request an accessible version or see if information within the PDF can be converted into a webpage.

If the source file for the PDF is a Word document, it can be locked and utilized within TAMHSC sites. (See information about making Microsoft Word documents accessible.)Forms may be best utilized as fillable, accessible PDFs.

Email Web Services if you are interested in getting more information about developing accessible PDFs, or email the TAMHSC EIR Accessibility Coordinator with any accessibility questions.